Select the Share menu in the conferencing window to share applications from your desktop so that other users in the conference can see them. (This will only ever appear on Windows systems, not on UNIX or Mac systems).
You can then choose how to indicate the application or applications to share:
- Select with the pointer (by clicking on the application you want to share)
- Select from a list of running applications on your desktop
- Share all applications in a certain part of your screen (by using "click-and-drag" to indicate the area to be shared)
- Share the entire desktop.
When you have shared one or more applications, you can do the following (again via the Share menu):
- Permit or deny remote control of the shared applications by other users.
- Select whether you want to "overpaint obscured areas" of a shared application. Selecting this option means that, if the application is partly or completely obscured by other windows on your screen, the obscured areas of the application do not appear on the WorkSpace desktop (they are shown as gray hatched areas instead). This ensures that other users do not see information in the application that you cannot see.
- Unshare an application (by selecting it from a list) so that other users can no longer see it.
Shared applications occupy the same area of the screen as any presentation images that have been uploaded to the conference and the whiteboard. To view shared applications, click on the Applications tab to switch into Application Sharing mode as described below.
If your server supports high quality application sharing, you can choose from the following two options:
- Use high speed hosting.
- Use high color hosting.
Selecting the high speed option sends screen data from your shared applications using low quality. This uses less bandwidth and is much faster than high color hosting. This option is recommended for users with modem speed connections.
Selecting the high color option sends screen data from your shared applications using high quality. This uses more bandwidth and is slower. This option is recommended for users with LAN speed connections.
If you are running a Netscape browser and it tells you that your security settings do not allow hosting, when you attempt to share an application, then one of the following has occurred:
- You replied "Deny" when one or more of the dialog boxes asking you to trust the downloaded applet appeared. The permissions that the applet requests are necessary to give you all the features. If this happened, simply restart the browser, and answer "Grant" to the questions when they are asked again. (To avoid being asked the same questions in future, check "Remember this decision".)
- If you answered "Deny" to the questions, but checked "Remember this decision", you will not be asked again. In this case, bring up the Netscape security settings (by clicking on the padlock at the bottom of the browser window). Click on the Java/Javascript setting, and locate the DataXchange entry in the list to the right of the window. If you are unsure which entry it is, select a probable one, and use "View Certificate" to check. Having found the correct one, use the "Remove" button to delete it - this will force the questions to be asked next time.